Approved Minutes of Meeting 8th January 2019

 

DEEPING GATE PARISH COUNCIL

MINUTES OF DEEPING GATE PARISH COUNCIL MEETING

held on Tuesday 8th January 2019

at Northborough and Deeping Gate Village Hall

 

Present:                 Councillors                      J Hill (Chair)                Phil Thompson (Vice Chair)               Janet Lill                                                                                          Sandra Hudspeth       Geoff Purllant      Nicola Kerr  Carol Fuller

065/19  APOLOGIES :  None

066/19  OPEN FORUM FOR QUESTIONS FROM THE PUBLIC. 

  1. Two members of the public attended. Resident from Riverside had objections to planning application, reference 18/02090/FUL with regard to traffic being impeded by construction vehicles during the proposed construction of 2 houses on Riverside.  Resident was advised to contact Peterborough City Council (PCC) direct.  Resident also informed council that streetlight PCC5 (near 19/19A Riverside) was not working.  Clerk to notify PCC.

067/19  DECLARATIONS OF INTEREST   None

068/19  MINUTES OF PREVIOUS MEETING HELD ON 11th DECEMBER 2018 Approved and signed. 

069/19  CLERK’S UPDATE

  1. Clerk has contacted PCC with regard to proposed additional streetlights on Suttons Lane.  Email sent on 2 January 2019.
  2. Clerk has enquired whether an additional litter bin could be provided on the footpath of Deeping St James Road at the end of Bridgegate Lane. James Collingridge of PCC replied that he would look into this.
  3. A further email was sent to PCC asking for permission to erect a village “gate” on Peakirk Road. No answer has been received.  Clerk asked to contact Cllr P Hiller and to ascertain who owns the verge where it might be sited.
  4. Councillors asked Clerk to acquire a hard copy of Glasdon Gates catalogue.
  5. Clerk was asked to invite Rev Mark-Aaron B Tisdale to Council’s Annual General Meeting on 14th May 2019.

070/19  CORRESPONDENCE   A card had been received from a resident thanking he Parish Council for arranging the Christmas Sing-Along.

071/19  FINANCE

  1. Cheque payments were made in reimbursement for purchase of printer cartridge and Christmas Sing-Along expenses.
  2. Budget for 2019/20

Clerk produced the proposed budget.  After some discussion it was agreed to increase the budget for office equipment by 5%.  The budget was then proposed for adoption by Cllr Thompson and seconded by Cllr Fuller following agreement by all councillors.  The Precept figure will be £4263.  Clerk to send figure to PCC.

072/19  PLANNING

  1. 18/02090/FUL                     No objections
  2. 18/02113/HHFUL               No objections
  3. 18/02099/HHFUL               No objections

073/19 COMMUNITY ISSUES

  1. Village Signpost – Clerk informed councillors of quotes received to date for this work. She was asked to obtain further quotes to ensure best value for money.
  2. Website – History section requires information. Cllr Hudspeth has sent Clerk some and P Thompson will send further information.  Clerk to update website when information received.
  3. Christmas Sing-Along 2019 – 15th December 2019.
  4. Fletton Quays visit by Councillors at Cllr Hiller’s specific request for suggested dates. Clerk to confirm either Thursday 7thor Thursday 14th February”. 

074/19  VILLAGE MATTERS 

  1. Cllr Hill told of a road traffic accident on Peakirk Road prior to Christmas.  The Police were made aware and the vehicle has now been removed.
  2. Cllr Hudspeth reported that she and Cllr Lill (and partners) had met with Councillors from market Deeping and Deeping St James at the Walnut Tree for a Christmas drink and chat. Cllr Hudspeth suggested inviting Market Deeping and Deeping /St James councillors to the 2019 Christmas Sing-Along.    For discussion at next meeting.
  3. Cllrs were reminded that the next Parish Liaison meeting is to take place on 13th February 2019.
  4. Cllr Purllant informed council that there is a large pothole nearby number 84 Lincoln Road and also mentioned a “manhole/pothole on Maxey View grass verge opposite The Spinney. Clerk to inform PCC
  5. It was muted about changing our current bankers. This will be added to next month’s agenda.  Clerk to gather information from other Parish Clerks asking for recommendations.
  6. Chair asked if all were in agreement with holding parish meetings on the second Tuesday of each month (apart from February and August when council does not meet). All present agreed.  Village Hall Meeting Room booked for 2019.  Chair booking 2020 dates in same manner.
  7. Chair asked for topic of article to be put in Village Tribune. Suggested that a recap of what the Council has achieved in the past year.  Chair to consider.
  8. It was reported that the streetlight near the traffic calming area on Deeping St James Road is completely obscured by overhanging branches from tree (PCC7). Clerk to report to Highways Department.

Meeting closed at 8.50pm.  Next meeting will take place on Tuesday 12th March 2019 at Northborough and Deeping Gate Village Hall.

 

Signed …………………………………………………………………………………………………………………….   Date ……………………………

 

 

 

 

MINUTES OF MEETING  12th JUNE 2018

 

DEEPING GATE PARISH COUNCIL MINUTES OF MEETING  held on Tuesday 12TH June 2018 

at Northborough and Deeping Gate Village Hall 

Present:   Councillors                   

J Hill                        

P Thompson                         

S Hudspeth                          

                                                              

J Lill                          

C Fuller                                  

Clerk:   L George

 Chairman’s welcome.

011/18   APOLOGIES :  N Kerr

012/18  OPEN FORUM FOR QUESTIONS FROM THE PUBLIC  Nothing raised by member of public attending. 

013/18   MINUTES OF PREVIOUS MEETING HELD ON 22nd May 2018  Aprroved and signed by Chair after amendments made to attendees (Clerk had been omitted) and ……. Jane Hill – Trustee of Maxey Relief in Need

014/18   MATTERS ARISING

  1. Peter Tebb’s Visit (005/18e) 5 councillors met with Peter Tebb of PCC Highways Department on Thursday 7th June to observe traffic and speeds of vehicles.  Unfortunately, traffic lights were in operation on Peakirk Road, thus slowing the traffic.  However, Chair had sent Mr Tebbs details of past incidents on that road.  Traffic was observed on Suttons Lane, Deeping St James Road and Peakirk Road.  Feedback from P Tebbs stated that unfortunately no speed cameras would be placed on these roads due to their high cost. Repeater speed signs are prohibited in street-lit areas and on Peakirk Road (although there is a stretch on Suttons Lane which does not have street lights), chevron signs would not be able to be erected due to the close proximity to the highway boundary.  P Tebbs said that it was possible to get average speeds from Tom Tom.    He suggested that hand held speed guns could be used to monitor traffic speeds.  It was suggested that a sign stating “Beware – Vehicles in Centre of Road” could be erected at the bend on Suttons Lane.

Cllr Hudspeth stated the branches of a tree at the side of Peakirk Road is obscuring the 30MPH sign.  Clerk to report to PCC to have them cut back.  A further suggestion was to have a “gate” on entering Deeping Gate from Peakirk to make people aware they are entering a 30MPH area.

  • Drainage on Suttons Lane Clerk stated that an email had been sent on 28th May to PCC Highways Department but no reply had yet been received.
  • Potholes in Suttons Lane Photographs of the potholes are still awaited.  Cll Kerr to provide.

015/18  CORRESPONDENCE

  • A comment had been received from a subscriber to the Parish Website regarding the broadband speed received in the Parish provided by British Telecom. Internet speeds are extremely slow and variable.  Clerk informed Cllrs that an email had been sent to Cllr John Holdich but she was still awaiting a reply.  Chair suggested Clerk send emails to Cllr Peter Hiller, Shailesh Vara MP and to Sylvia Radouani of PCC and was also asked to draft a letter on behalf of the Parish Councillors (Chair to sign) to British Telecom.
  • An email had been received by a resident of the Parish regarding vehicles parking on the verge of Lincoln Road near Suttons Lane junction. She had stated that the view of traffic was obscured.  Work is being carried out on a resident’s house.  Chair will visit householder’s home and explain the problem.
  • Chair mentioned an email received from Sylvia Radouani from PCC regarding community litter picking groups. It asked whether any were in place and whether volunteers would be willing to assist across the City.  Clerk reported that she had contacted S Radouani and said that unfortunately, the Parish would be unable to assist due to the small number of volunteers it receives.

016/18  PLANNING

  • 18/00710/CTR Silver Birch – remove split out branch Silver Birch – remove large over extending limb by 2.5m Silver Birch – fell Ash – Fell Weeping Willow – Re-pollard    Site address: 55 Riverside Deeping Gate Peterborough – No objections
  • 17/02442/OUT Outline Planning Application: Outline application with all matters reserved for the erection of up to three detached dwellings Land Adjacent 24 Suttons Lane Deeping Gate Peterborough – Planning permission refused with right to appeal.

017/18   FINANCE  – None

018/18  COMMUNITY ISSUES

  • Survey of Trees on Riverside Cllr Lill and Cllr Hill met with Colin Larr, Amey Tree Surveyor, to discuss trees on Riverside.  It was agreed that a tree over-hanging 12 Fairfax Way will be cut back.  Other trees were surveyed.  Trees are the property of PCC and Western power.  Clerk was asked to send a letter to Chris Jackson (Colin Larr’s manager) explaining the outcome of the survey and concerns and copies to be sent to Cllr Peter Hiller, Cllr John Holdich and Peter Tebb of PCC Highways Department.
  • Flyers to Promote Parish Facebook Page and Website Clerk suggested that flyers be produced and given to all residents making them aware of these sites.  A recent communication had been received stating that Parish Councils should make their residents aware of their websites.   It was also suggested that a brief description of what the Parish Council can do for residents should be included in the flyer.     The 30MPH self-adhesive stickers had now been received and it was proposed that these be given out on a request basis (see Tribune Entry).
  • Tribune Entries It was suggested that notification of the Parish Website, Facebook page, Clerks’ new local government e-mail address and 30MPH self-adhesive stickers for refuse bins be included in the Tribune.  Cllr Thompson also suggested that thanks to volunteers for the litter pick should also be included. Cllr Fuller asked whether the Parish Litter Pick could be increased from twice a year to three times a year.
  • Overgrown Meadow The meadow at the end of Riverside is cut 3 times a year.  However, vegetation has grown apace.  Clerk was asked to send email asking if this could be done again.
  • Litter Pick on Saturday 16th June 2018 Volunteers were requested for the forthcoming Summer Litter Pick which will commence at 9.30am.  Volunteers to meet at the footbridge on Riverside.  Equipment and refuse bags will be provided but volunteers are advised to bring their own gloves.
  • Parking Restrictions on Riverside Residents on Riverside and Fairfax Way had received a letter and map detailing where the parking restrictions were proposed and asking for their support or objections.  Cllrs agreed that these restrictions were necessary as concerns had been raised about vehicles parking along the riverbank.  The protection of the riverbank is necessary as it is a flood defence.  It was decided that the Parish Council would support the proposal.

019/18    VILLAGE MATTERS

  • Clerk was asked to contact James Collingridge of PCC to request a large bin to replace of the current litter bin at Blackgate Bridge.

Meeting closed at 9.35pm .  Next meeting will take place on Tuesday 10th July 2018 at Northborough and Deeping Gate Village Hall.

 

 

 

 

 

 

 

Minutes dated 22nd May 2018

 UNAPPROVED MINUTES OF DEEPING GATE ANNUAL MEETING AND PARISH COUNCIL MEETING

held on Tuesday 22nd May 2018 at Northborough and Deeping Gate Village Hall

Present: Councillors      J Hill      P Thompson     N Kerr     S Hudspeth     J Lill     G Purllant     C Fuller
001/18 APOLOGIES : None

002/18 ELECTION OF OFFICERS:
Chair: J Hill Proposed : P Thompson Seconded: C Fuller
Vice Chair: PThompson Proposed: J Lill Seconded: S Hudspeth
Planning Officer: C Fuller Proposed: J Hill Seconded: P Thompson
Safety Officer: N Kerr Proposed: J Hill Seconded: G Purllant

Non-elective positions held by P Thompson – Trustee of Northborough and Deeping Gate Village Hall Jane Hill – Trustee of Money Relief in Need

003/18 OPEN FORUM FOR QUESTIONS FROM THE PUBLIC

a. Lack of Drainage on Suttons Lane Parishioner explained in detail where drains have been filled in on Suttons Lane. Clerk to meet with him to observe the site and report to Peterborough City Council (PCC).

004/18 MINUTES OF PREVIOUS MEETING HELD ON 10TH APRIL 2018      Chair pointed out that 4a and 4b should have the addition of the word Approved.  Point 5 should have the word NOT taken out as this was typed in error.

005/18 MATTERS ARISING

a. Blackgate Bridge Clerk to follow up (as this has been ongoing since July 2017 with no repairs being carried out) with PCC.
b. Drainage As mentioned during Open Forum, Clerk to follow up with Peter Tebbs of PCC.
c. Self-Adhesive Signs Clerk reported that these have been ordered through PCC. There had been a problem with the design at the printers. Clerk will contact Claire George of PCC to see when these will be delivered.
d. Memorial Bench Former Councillor, M Martin, wishes a memorial bench (with funds from the Rotary Club) to be purchased in memory of her husband. This will be placed on the flat piece of land beside Deeping St James bridge next to the Deeping Gate Village information board. Clerk to inform Ward Councillor, Peter Hiller, as matter of courtesy.
e. Speeding Several councillors will meet with Peter Tebbs of PCC on Thursday 8th June in order for the latter to observe the speed of traffic using Deeping St James Road, Peakirk Road, Suttons Lane and Maxey Road.

006/18 CORRESPONDENCE

a. Letter received from parishioner dated 2nd May 2018 concerning the poor Broadband and telephone infrastructure within Deeping Gate. He had requested that a letter on behalf of the residents be sent to British Telecom by the Parish Councillors. Chair stated that this problem dated back to May 2012. Clerk was asked to contact PCC in the first instance.
b. GDPR (General Data Protection Regulations) Clerk stated that she had received correspondence regarding the new GDPR. As the parish does not hold any personal date on residents this is not a problem. Users of the new Parish Website will be asked to subscribe to the newsletter, thus giving consent to hold their data.

007/18 PLANNING   18/00824/HHFUL     No objections to planning application. Chair requested that in future, Clerk replies to Planning Department on behalf of the Parish Council.

008/18 FINANCE

a. Accounts for the year ended 31st March 2018 – approved and signed by J Hill (Chair)
b. Precept – the Precept had been received from PCC in the sum of £3921.20
c. Internal Audit – Signed by J Hill (Chair)
d. AGAR (Annual Governance and Accountability Return 2017/18 – Signed by J Hill
e. Payments – Eyelid Productions (Parish website) £645.00 CAPALC membership £215.90 Affordable PC Solutions £160.00 Printer Cartridges £28.99
f. Cllr Thompson suggested that in the event of future printer problems, the Parish Council will purchase a newer printer. All agreed.
009/19 COMMUNITY ISSUES
a. Pot Holes in Suttons Lane – N Kerr reported that there are potholes in Suttons Lane. J Hill said that potholes will be identified and photographed before reporting to PCC.
b. The litter bin on Suttons Lane appears to be used for domestic waste and grass cuttings instead of general litter. Photographic evidence will be sent to PCC and a request for a larger bin with a lid will be made.

010/18 VILLAGE MATTERS

a. Parishioner had asked if lights and traffic lights could be put on Deeping St James bridge. Councillors stated that a survey had been carried out some years ago by PCC and that the reply had been in the negative.
b. J Lill stated that a willow tree on the riverbank (opposite 12 Riverside) needed to be cut back due to concerns regarding the power lines between its branches. She had contacted PCC but asked that Clerk also report concerns with a request for an inspection to be undertaken.
c. C Fuller queried next month’s meeting date. Chair explained that future meetings will take place on the second Tuesday of each month.
d. G Purllant stated that since the eviction of the travellers on the old Lincoln road, the ditches are full of rubbish, excrement and grass cuttings. Clerk was asked to contact PCC to have this cleared.
e. Clerk was asked to contact Sylvia Radouani of PCC and supply dates of future meetings as she expressed an interest to attend. Councillors were asked to consider topics they would like to discuss with her.
f. Chair reported that a resident had asked if the post box on the corner of Suttons Lane and Lincoln Road could be moved into Suttons Lane next to the Parish Council noticeboard.

Meeting closed at 9.05pm . Next meeting will take place on Tuesday 12th June 2018 at Northborough and Deeping Gate Village Hall.

Signed ……………………………………………………………………………………………………………………. Date ……………………………